Password Management

Passwords are used for the security of all staff and students. Your password must be kept secret and must not be given anyone else – not even to a ICT staff member. Research, financial and other critical files are saved on network drives and it is therefore important to ensure that only authorised people log on to the network. This means that all staff and students are responsible for keeping the network secure. 

Key features of the password system

  • Most people will retain the same network password until they decide to change it.
  • You may change your password as often as you wish.
  • Certain individuals – who have privileged access roles on Human Resource systems and other critical systems – must change their passwords every 90 days.

A permanent password does not necessarily make your network account safer. Large organisations, are always in danger of being targeted by hackers and criminals. We therefore advise you to use a secure password and to remain vigilant about phishing and other security risks.

Keep your password secure

  • Don’t use the same password for all your accounts and applications. If a hacker cracks the password, then you have thrown open the door to everything you hold dear.
  • Keep your passwords secret and treat them the same way that you would your bank PIN.
  • Don’t write your passwords down and don’t keep them in obvious places. Here are some very useful, secure password saving tools that you can use.
  • Remember that, if someone else logs on with your username, any action that they perform will be your responsibility as it will be your account details that were used.